Board management systems provide an easy access point for board documents, meeting agendas, and other documents in a secure, digital environment. In addition, they offer tools to help with pre-meeting preparation like board pack reviews meetings minutes, and many other. They also have features that permit for greater collaboration between peers and help to eliminate the security risks associated with unsafe file sharing methods like email with advanced cyber security.
A secure board management application also provides detailed activity reports that track any suspicious behavior in the application and generate a monitoring reports for internal or external audits. Logs may include login attempts changes to document permissions, meeting update, and much more. This helps identify any unusual patterns. Additionally, a secure portal provides users with granular permissions for their users remote data wipe as well as device locking to ensure that sensitive data does not leak from lost or stolen devices.
A secure board management system eliminates the need to transmit files via unsecure email or distribute paper copies, and helps to ensure that all board members are using the most current version of the board’s package. This will facilitate information flow during meetings and fill in the gaps that are caused by different levels of access to materials for the board among team members. This will also reduce the risk of accidental or malicious deletions of files. In addition, it will make it easier for board members to find and access relevant material from anywhere in the world. A safe board management system allows your company to work more efficiently and effectively, while also improving the efficiency of your board and governance.